Blog | EBP Inc.

A Buying Guide for Multifunction Printers

Using a multifunction printer in any office is always needed for various tasks. Whether you need pages printed, to make quick copies or to collate papers, these office machines can do it all and more. Sometimes, the only problem the office has with them is how to pick just the right one.

Production print runs are often needed by small businesses, and going to a print shop used to be considered the best way to handle the job. After all, they had the needed equipment. However, this required numerous quality checks and changes, requiring someone to go there and look at the first few printed, make any changes, correct errors, etc., often several times. Today, production print equipment is more compact than ever, and it is available for small businesses who want a better solution.

The many educational materials that are needed for students makes it vital for every school to have plenty of printers that work and work quickly. Anytime a printer, or more than one, is out of service, the students don't get the documents they need from the office staff and their teachers. With printer fleet management, you can make the printers in your school run more efficiently and break down far less often.

Workflow automation may seem like a low priority task to you, but making time to organize documents and create efficient workflows can be more important than you know. While you may not realize it initially, there are many benefits to workflow automation. Not only will workflow solutions save you time and money, but they can also increase employee and customer satisfaction. Here are some top benefits of workflow automation:

The need for HIPAA compliance in many offices is a serious one. A failure to stay compliant could cost your company a fortune in fees and fines, and that's if there are no lawsuits. If you use a multifunction printer, it's up to your company to make sure it will keep your data HIPAA compliant. Here's how you can keep that data safer.

The need for toner in the office is a pressing need that requires time and capital to keep it fulfilled. However, there are some who offer to help with the issue of supplying enough toner in ways that won't help your business at all. When that happens, more than just money is lost. The time of many of your employees is lost when this happens, and productivity can take a dive.

The use of managed print services is growing among companies that see how inefficient the use of their printer fleet can be without it being managed. With better printer fleet management, use of these machines becomes far more efficient, saving many man-hours as well as the cost of lost productivity.

The use of cloud printing has a number of benefits for every company. When the cloud is used for storage and other business functions, it can be used for printing those documents when employees need to.

When a printer has a small problem that is keeping it from running well, it may be a quick fix that you can do in-house. When one of these small problems arises, here's what you can do to help your printer get back to its former speed and accuracy.

Production printing is a big job for any office. Many companies will outsource these tasks to a third-party print shop to make sure that it's done well and is handled on time. However, other companies have chosen to move their production printing in in-house machines for the many benefits this brings them. Here's how to decide which option is best for your business.