Printers have a lot to do in the office, but all of that printing can cost the company a lot of money. When printing costs start to get out of hand, using printer fleet management services can help to bring them back down to a more manageable level.

Staying Stocked

IF your office is like most, it likely has stock for the printers lying around in boxes. It may be ink cartridges that went bad, refills that are damaged, or supplies that turned out to be the wrong one for that particular printer. All of these costs are wasted capital that could be used for more important things. And when those supplies aren't usable, that also means that the printers spend time without the supplies they need. Printer fleet management takes care of all of those supplies, monitoring when they are needed, and ordering the right items on time. Wasting money on supplies can be over for your company.

Page Volume

If your printing costs are too high, it can likely be lowered simply by printing less. It sounds like a difficult rule to implement to a company, but it can be done more easily with monitoring. With printer fleet management comes concrete numbers about how many pages are being printed, when they're printed, and who is doing that printing. Once you have that data, you can talk about the specific volume of pages being printed and ways to decrease it. Getting employees to think twice about their documents before they print them is usually enough to lower that volume and the print cost that comes with it.

Keep Printers Running

One of the larger costs associated with printing is the cost of the machines themselves. Once the investment into a good printer is made, taking care of that machine is necessary to make it a cost-effective choice. If the printer is not well maintained, it will not last as long. It will break down more often and need expensive repair visits. To keep this from happening, maintenance visits are included in printer fleet management services. This keeps the cost of maintenance lower, and it prevents the downtime that would come with broken machines.

If your company needs to pay less for its printing, contact us about printer fleet management services to find out how we can help to lower those costs.