Keeping customer and employee data safe is a must today, and not just for ethical reasons. HIPAA compliance mandates this privacy and charges businesses with keeping patient data secure. If you have a multifunction printer, you have extra security measures that can be a part of your company's network security.

Data Stream Encryption

Data streams being intercepted by cyber thieves are a common data theft technique. However, many people only think about their computers and phone, sending these streams of data. The printers that you use also send and receive data streams. This makes it just as important to have those streams encrypted to stay HIPAA compliant. A multifunction printer can encrypt this data throughout its travel so that it can't be taken and used by anyone else.

Keeping Hard Copies Safe

When it comes to protecting patient data, the electronic file is only a part of the story. There may also be hard copies that need to be handled with care. To keep printouts from being seen by those who may want to steal them, use a multifunction printer with a locking feature. This allows a worker to print out a sensitive page and keep it safe inside the printer until the worker can physically retrieve it. This saves data from any prying eyes that may be around the office.

Tracking Access

An excellent way to ensure that workers are staying compliant with HIPAA rules is to have audit logs. These will track the use of data that the multifunction printer saves within it. Keeping the data monitored in this way ensures that it isn't accessible to anyone else who shouldn't have it. And if someone does access it, you'll know who it was and when they did it.

If you want your office to stay HIPAA compliant, contact us about ways we can help with data security. Our multifunction printers are ready for today's fast-paced office that requires strong protections for its data.