Ricoh wide format printers are known for their precision and reliability, but even the best equipment benefits from a few insider adjustments. One often-overlooked setting that can make a big difference is proper media configuration. Fine-tuning your media settings—specifically the substrate profiles—can dramatically improve print quality, color accuracy, and ink efficiency.

Why Media Settings Matter

Every print job interacts differently with the paper, vinyl, or specialty media you’re using. When the printer doesn’t recognize the correct media type, it can apply too much or too little ink, leading to smudging, dull colors, or unnecessary ink waste. Ricoh wide format printers include customizable media profiles that control how ink is laid down based on the surface texture, thickness, and coating of your material.

Starting a new business comes with countless moving parts—from hiring and sales to managing finances and client information. Amid all this activity, organizing your company’s documents might not feel urgent. But implementing a digital document management system early can save time, prevent chaos, and set your business up for long-term success.

Common Challenges Without Document Management

Many startups begin by storing files across shared drives, email attachments, or personal devices. While that approach can work temporarily, it often leads to lost files, outdated versions, and confusion about where important documents live. As your team grows, so do the risks of inefficiency, data loss, and compliance issues.

Wide format printers are no longer simple office devices. Modern machines are networked, store files locally, and process sensitive data—making them potential security risks if left unprotected.

Sensitive Files in Wide Format Printing

These printers often handle highly confidential materials, including architectural plans, engineering schematics, and proprietary marketing assets. If files are left unsecured or transmitted over an unprotected network, unauthorized individuals could gain access to critical business information.

Common Security Risks

Even a sophisticated printer can become a vulnerability if basic precautions are ignored. Some risks include:

Most businesses understand the basic appeal of document management: organized storage, easy access, and less paper clutter. But the real value of a document management system (DMS) extends far beyond tidy digital folders. When used strategically, it can reshape how your organization collaborates, serves customers, and plans for growth.

Boost Collaboration and Productivity

A modern DMS makes it easy for teams to work together, even when they’re not in the same location. Employees can share, review, and edit documents in real time without relying on endless email threads. Version control ensures everyone is working from the same file, preventing confusion and saving valuable time.

Multifunction printers (MFPs) have become essential in modern offices, handling printing, scanning, copying, and faxing in one device. But with this convenience comes risk. Each task processes sensitive information that, if left unsecured, can expose businesses to data breaches, compliance failures, and financial loss. Understanding and applying MFP security is critical for protecting both company and client information.

Common risks with MFPs

Because MFPs function as network-connected devices, they can be targeted much like computers or servers. Risks include: