What are Finishing Systems? A Guide to the Tools that Complete your Print Jobs

people looking at printed document

When people think about printing, they often picture the output from the device itself—pages, posters, mailers, or booklets coming off the machine. But what happens after the printing is just as important. That final stage is where finishing systems come in. These tools transform printed sheets into polished, durable, and ready-to-use materials that look professional and hold up to real-world handling.

What are finishing systems?

Finishing systems include any equipment that completes or enhances a print job after the ink has hit the page. These tools handle tasks such as cutting, folding, organizing, binding, coating, or adding structure to printed materials. In many environments—especially high-volume or quality-driven ones—finishing is essential to achieving consistent, production-ready results.

Printer Fleet Management Closes Hidden Security Gaps in Your Office

puzzle piece out of puzzle

Printers are no longer simple output devices—they’re fully networked endpoints with storage, connectivity, and access to sensitive information. Yet they remain one of the most overlooked areas of office security. When they’re not monitored or consistently maintained, printers can introduce risks that go unnoticed for years. Printer fleet management helps close these gaps by ensuring every device is secure, updated, and properly controlled.

Printers are real security risks—here’s why

Most offices rely on multiple printers or multifunction devices, each connected to the network and capable of storing or transmitting data. Without proper oversight, these devices may expose vulnerabilities such as:

Why Businesses Still Struggle with Documents (and what to do about it)

many piles of documents

Even with cloud storage, email, and digital tools everywhere, many organizations still find themselves battling the same document problems year after year. Files go missing, approvals get delayed, and teams spend far too much time searching for information they should be able to find instantly. The truth is that documents remain at the center of most business processes—and without the right systems, they quickly become a source of frustration.

Why document challenges persist

Many businesses still rely on hybrid workflows that mix paper files, local network drives, personal desktops, and shared cloud folders. This mix leads to problems such as:

How DocuWare Uses Intelligent Document Processing to Streamline Your Workflows

woman holding printed documents

Intelligent document processing (IDP) is becoming an essential tool for organizations that want to eliminate manual data entry, reduce errors, and keep information moving smoothly. DocuWare brings IDP to everyday business workflows with tools that capture, classify, and route documents automatically—saving teams hours of administrative work each week.

What intelligent document processing means in DocuWare

DocuWare’s IDP features combine several technologies to simplify document-heavy processes:

One Underrated Tip for Better Results from Your Ricoh Wide Format Printer

brightly colored light bulb

Ricoh wide format printers are known for their precision and reliability, but even the best equipment benefits from a few insider adjustments. One often-overlooked setting that can make a big difference is proper media configuration. Fine-tuning your media settings—specifically the substrate profiles—can dramatically improve print quality, color accuracy, and ink efficiency.

Why Media Settings Matter

Every print job interacts differently with the paper, vinyl, or specialty media you’re using. When the printer doesn’t recognize the correct media type, it can apply too much or too little ink, leading to smudging, dull colors, or unnecessary ink waste. Ricoh wide format printers include customizable media profiles that control how ink is laid down based on the surface texture, thickness, and coating of your material.

Printer Fleet Management for Warehouses: Keeping Operations Running Smoothly

Large warehouse interior

In a busy warehouse environment, reliable printing is essential. From shipping labels and packing slips to inventory reports and work orders, print interruptions can cause real delays. Managing dozens—or even hundreds—of devices across multiple locations adds another layer of complexity. That’s where printer fleet management comes in.

Common Warehouse Printing Challenges

Warehouses often operate around the clock, and every minute of downtime affects productivity. Printers can run out of toner mid-shift, go offline unexpectedly, or require frequent maintenance. Without centralized oversight, teams may struggle to keep track of which devices are working, which need repairs, and which locations are overusing supplies.

Document Management for New Businesses: Building a Strong Foundation

Office workers at a large table with papers

Starting a new business comes with countless moving parts—from hiring and sales to managing finances and client information. Amid all this activity, organizing your company’s documents might not feel urgent. But implementing a digital document management system early can save time, prevent chaos, and set your business up for long-term success.

Common Challenges Without Document Management

Many startups begin by storing files across shared drives, email attachments, or personal devices. While that approach can work temporarily, it often leads to lost files, outdated versions, and confusion about where important documents live. As your team grows, so do the risks of inefficiency, data loss, and compliance issues.

DocuWare End-of-Year Tips for a Smoother Start to Next Year

GOALS written in marker on paper

As the year comes to a close, it’s the perfect time to take a closer look at your DocuWare system. A few simple end-of-year maintenance steps can improve performance, strengthen security, and ensure your workflows start the new year running smoothly. Use this checklist to keep your document management system organized and efficient.

Review and Archive Old Documents

Start by reviewing what’s stored in your system. Archiving older files that are no longer needed for daily operations helps improve performance and keeps your digital workspace clutter-free. Use DocuWare’s built-in retention policies to automate archiving and ensure compliance with your organization’s recordkeeping requirements.

Do Wide Format Printers Need Security?

security in blocks

Wide format printers are no longer simple office devices. Modern machines are networked, store files locally, and process sensitive data—making them potential security risks if left unprotected.

Sensitive Files in Wide Format Printing

These printers often handle highly confidential materials, including architectural plans, engineering schematics, and proprietary marketing assets. If files are left unsecured or transmitted over an unprotected network, unauthorized individuals could gain access to critical business information.

Common Security Risks

Even a sophisticated printer can become a vulnerability if basic precautions are ignored. Some risks include:

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Why EBP?

At EBP, it’s our mission to help you print outside the box. Beyond copiers and printers, we provide the customized solutions, services, software and workflow that streamline your company’s processes to help you work smarter, not harder.

As your dedicated, full-service partner, our entire team is committed to exceeding your expectations on every level. We are family-owned, driven by family values and proud to be part of the Ricoh USA family group, recognized industry-wide for our organization's excellence in service year after year. Simply put, we’re here to help - every day and in any way that we can. 

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