During the course of their daily workflow, law firms handle a large quantity of sensitive information. This confidential information includes materials related to past and ongoing cases and client data. This information needs to be available when needed but protected from those who do not have legitimate access. From time to time, documents will need to be printed. This raises the security issue of sending the document to a common printer and risk someone else unintentionally picking the documents up. When confidentiality is a priority in a law firm, secure printing should also be a main concern. With the right tools, employees will have the ability to safely handle private information.

Safety with Secure Printing

Data security is easily handled with printer security software. When an employee sends a document to the printer, they must enter a PIN or other form of identification to initiate printing. This prevents documents from becoming shuffled or someone accidentally picking up materials not intended for them.

The Real Need for Secure Printing

Every day, law firms handle large amounts of sensitive client information. This can include:

• Medical records
• Tax information
• Financial information
• Criminal backgrounds
• Evidence
• Insurance information

When handling these types of materials, its paramount that clients can trust that their legal counsel will handle these materials appropriately. Secure printing software is a piece of that protection plan.

How it All Works Together

When an item is printed with printer security in place, the document is virtually stored in the print queue. This queue is stored on a secure internal server in the office. To retrieve the document, the employee enters their credentials into the multi-function printer to print a physical copy.

Our team at EBP wants to help your law firm achieve true printer security. We work with clients every day to install secure printing software. We also help with document management, multi-function printers, copiers and digital whiteboards. Essentially, we assist with everything that keeps the internal function of the office running smoothly and safely. If you are unsure the right security printing choice for your law firm, give one of our team members a call. They can help you understand your options and what is right for your firm. As firms are large and small, the appropriate solutions will also be different. Your clients are your priority. Partners will also realize the legal obligation they have to provide the best protection for their clients. Don’t wait until its too late. Contact us for more information.