As hybrid work becomes the norm rather than the exception, many organizations are taking a second look at the overlooked corners of their infrastructure—like their printer fleet. What once worked fine in a centralized office doesn’t always translate to distributed teams. That’s where smart printer fleet management becomes more than just a logistical win—it becomes a business necessity.

The hybrid challenge: too many printers, not enough oversight

With employees splitting time between office and home, many businesses now have more devices in more locations than ever before. Printers are no longer limited to a few networked machines in a central hub—they’ve proliferated into branch offices, remote setups, and shared coworking spaces. Without a centralized system in place, tracking usage, supplies, and service needs can quickly spiral out of control.

Printer fleet management helps rein things back in.

What modern printer fleet management offers

A managed print solution allows you to maintain visibility and control—without needing to manually check on every machine. When implemented well, printer fleet management offers:

• Remote monitoring to track usage, toner levels, and potential issues across locations
• Automated supply replenishment so no one runs out of ink before a deadline
• User authentication and access controls for better security and accountability
• Usage analytics to identify inefficiencies and cut unnecessary costs
• Consolidated support that eliminates guesswork and reduces downtime

These tools make it easier to maintain consistency and performance, even as your workplace evolves.

Why it matters now

Hybrid work models aren’t going anywhere—and unmanaged print environments only create waste, confusion, and risk. If you’re still operating with a patchwork of devices and no clear system in place, now is the time to act.

Want better visibility and control over your print environment? Contact us to see how printer fleet management can support your hybrid workforce.