Streamlining and Standardizing Your Print Fleet

location icon showing multiple locations

Managing a print fleet across multiple locations can be a complex and challenging task. With varying equipment, inconsistent practices, and unpredictable costs, the lack of standardization can lead to inefficiencies and increased expenses. Fortunately, streamlining and standardizing your print fleet can significantly improve operational efficiency and cost-effectiveness.

The Challenge of Managing a Diverse Print Fleet

Companies with print fleets spread across various locations often encounter several issues:

Inconsistent Equipment: Different models and brands can lead to varied performance levels and maintenance needs.
Varied Practices: Each location might have its own procedures, resulting in inefficiencies and confusion.
Cost Discrepancies: Without a unified approach, managing and tracking costs becomes difficult, often leading to unexpected expenses.

Benefits of Streamlining and Standardizing

Implementing a standardized approach to print fleet management offers several key advantages:

Consistent Performance: Standardizing equipment ensures uniform performance across all locations, reducing the risk of technical issues and downtime.
Simplified Maintenance: With fewer types of printers and copiers to manage, maintenance becomes more straightforward and cost-effective.
Centralized Management: A unified system allows for centralized control, making it easier to monitor usage, track costs, and manage supplies.
Improved Efficiency: Streamlined processes and standardized practices enhance overall operational efficiency, reducing waste and optimizing productivity.

Implementing Effective Print Fleet Management

To achieve these benefits, consider the following strategies:

Assessment and Planning: Start by assessing your current print fleet and identifying areas for improvement. Develop a comprehensive plan that includes standardization goals and implementation steps.
Consolidation: Reduce the number of different printer models and brands in use. Opt for a few standardized models that meet the needs of all locations.
Centralized Procurement: Purchase printers, supplies, and maintenance services through a centralized system. This can lead to cost savings and better management.
Ongoing Monitoring: Implement tools to monitor print usage and performance across all locations. Regularly review and adjust your strategy based on the data.

Take Control of Your Print Fleet

Standardizing and streamlining your print fleet can lead to significant improvements in efficiency and cost management. By adopting a strategic approach, you can simplify operations, reduce expenses, and ensure consistent performance across all locations.

Why EBP?

At EBP, it’s our mission to help you print outside the box. Beyond copiers and printers, we provide the customized solutions, services, software and workflow that streamline your company’s processes to help you work smarter, not harder.

As your dedicated, full-service partner, our entire team is committed to exceeding your expectations on every level. We are family-owned, driven by family values and proud to be part of the Ricoh USA family group, recognized industry-wide for our organization's excellence in service year after year. Simply put, we’re here to help - every day and in any way that we can.