Leaving a document at the print station does more than show signs of carelessness. One sensitive document left in the community printer can come with serious ramifications if retrieved by the wrong person. There are things that every company should do to ensure secure print practices, which include solutions that promote a culture of prevention. 

Understanding how security risks happen

It is not too difficult to create a security risk at the print station. The basic environment of such a station is typically open and often involves individuals printing sensitive information that others can easily see.

One of the more common reasons for security risks at print stations is due to oversight. An employee may begin to speak with another worker about a matter not related to the document being printed. The worker may require the employee who is printing to give his attention to the new issue, which subsequently leads to the employee abandoning his print job without first canceling the task on the computer. With the printed document in the open for anyone to see, it is only a matter of time before the wrong person picks up the paper and wreaks havoc. 

It is easy for employers to advise employees about the importance of secure print practices. Companies need more than policies and procedures, though. Businesses require solutions to rectify problems when they arise. Such is why building a security infrastructure to prevent security risks at print stations is essential.

The benefits of building a security infrastructure

There are many benefits to creating an infrastructure for printing. Such a hierarchy establishes a chain of command that further stresses the notion of personal responsibility. Employees may not be as quick to send bulk orders to the main printer if they understand that breaches in security that lead to identity theft will be traced back to them. The infrastructure becomes even stronger when disciplinary action is attached to negligence. Suddenly, employees are compelled to focus on one task at a time when they know that leaving documents at the print station could lead to a writeup or worse.  

Hire a professional for the job

Even with strong measures in place to prevent carelessness that leads to a breach in security, it is still necessary to have IT professionals working behind the scenes to ensure that your secure print practices are fully implemented. Printing in the present era is made easier and more secure with Electronic Business Products (EBP). This company allows small business owners to have all the benefits of a full-time IT employee without the high price tag. You are sure to find products that take printing at your company to the next level when you subscribe to EBP. Contact us today to get started with a consultation!