It might seem easy to calculate your printing costs--just add up a few sets of numbers, right? Well, the truth is that, in order to really understand what you're spending, you have to take everything into account--and that can be a bit overwhelming. Luckily, with a little help from printer fleet management, it's easier than ever to calculate printing costs.

Your Ideal Fleet

Your printer fleet is responsible for helping you complete some of your most important jobs, from internal communication to top-notch customer service. Something this important to your success deserves the best possible care--and that's where printer fleet management comes in. By helping you choose the perfect combination of hardware and software, a fleet management provider can streamline your workflows, improve your productivity, and establish great habits. One way printer fleet management makes this possible is by helping you calculate total printing costs.

In order to see exactly what you spend on printing, remember to take these things into account:

#1: Printing supplies

Paper, ink, toner--these consumables can get pretty expensive if you use them unchecked. Make sure to add up these costs when you're taking stock of your print budget--and to save a little money, try making every print double-sided and using black-and-white whenever possible.

#2: Printer care

Your fleet is strong, but it isn't invincible. Repairs and maintenance are part of your total printing costs, and if those costs are getting too high, you might consider upgrading your machines. (Hint: that's another thing printer fleet management can help you do efficiently!)

#3: Employee variables

When it comes to total printing costs, your employees' habits make a big difference. It's difficult to calculate exactly how these impact your budget, but remember to pay attention to things like productivity and printer usage--can your workflows be streamlined to cut costs and boost efficiency?

Printer fleet management can help you start printing like a pro, even when it comes to managing your print budget. Contact us today to find out how!