Your multifunction printers are great allies in the battle against data breaches, but even those hardworking machines can't do the job alone. Document security is an important task--and today, we'll share three steps that can help make it more manageable (and achievable!) than ever.

Remember the Printer

A great way to approach document security is to start at the multifunction device. By thinking about all the jobs your printer does, all the connections it makes, and all the threats it faces, you can get a pretty good idea of how to defend yourself and your data from various kinds of threats. Plus, your multifunction printer comes equipped with all kinds of tools and functions to make document security even easier.

Ready to get started? Here are three steps to better document security!

• Step #1: Protect your devices.

When you think about document security by starting with your printer, this step is easy. Printers represent the "heart" of all the connections in your company, making it easy to track down and protect the devices that could be doorways into your network.

• Step #2: Protect your documents.

Next, it's time to put that multifunction printer to work. Utilize "user authentication" processes and carefully created printing policies to make sure that sensitive information either stays with the right person or never gets printed at all.

• Step #3: Protect your processes.

Once you have solid processes in place, it's time to start creating some safety nets. These can come in many forms, from off-site data backups to digital signatures that add accountability to every print job, and they help make sure that you're that much safer.

With these three steps, it's easier than ever to utilize your multifunction printer and protect what matters. For more tips and tricks on document security, contact us today!