Educators know that a little change can make a big difference. However, little changes often come with big price tags, too--so educators have to be savvy about the solutions they choose. Luckily, with document management, schools can make all the changes they want and enjoy the benefits without hurting their delicate budgets.

Sound too good to be true? Read on to see for yourself!

Document Management in Schools

Document management is by no means a "small" solution. However, it is capable of making little changes, all of which can have a big impact on efficiency and organization without hurting budgets or introducing new complexities into school workflows. (It's capable of making large-scale changes, too--but those can come later.)

Here are a few examples of little changes with big benefits:

• Scanning

Scanning is fast and simple, but it can have a significant impact on a school's data security, efficiency, and more. Document management helps educators decide which files to scan first and how to organize them once they're digitized. It also helps create "rules" for the future, setting guidelines for which new documents should be scanned, which need to be saved as hard copies, and what can be shredded.

• Controlling document access

Instead of storing sensitive files in locked file cabinets, document management allows educators to directly control document access with user permissions. This means that staff members with appropriate clearance can enter a PIN and unlock student records or other sensitive data, while those without clearance will still have access to the less secure files.

• Using version control

Version control helps educators make sure they're all "on the same page." With this tool, document management helps minimize the risk of working on an outdated document or missing another user's contributions, enabling educators to use their files confidently.

Conclusion

While document management can help make changes of all shapes and sizes, it's often the little things that have the biggest impact. This is especially relevant to educators, where changing too much at once can create chaos, interrupt learning schedules, and hurt the budget.

Ready to see what else document management can do? Contact us today to get started!