Every small business has a number of costs that come from all of the printing done in the office. And like most small businesses, yours is probably looking for ways to keep their overhead costs low to maximize profits. Using printer fleet management is a great way to cut some of your printing costs while keeping your equipment running smoothly for better productivity from employees.

Thinning the Printer Fleet

When you begin with printer fleet management, your entire fleet is assessed to find out which ones are being used, which features are being used and what the fleet could do without. If everyone is using one printer with lots of great features and ignoring an older model that has problems, the older printer could be disposed of. Then, the printers that are needed and kept in the fleet and each is monitored and maintained to keep it running longer. Your business will no longer have to pay for the power needed to keep a rarely-used printer going or to pay for any repairs it may need.

Less Printing Means Less Cost

The costs of using the printer include the ink used, the paper needed, the electricity needed to run it and the air conditioning used to offset the heat generated by the printers. When you have printer fleet management services, it encourages less printing to be done by holding each employee responsible for the amount of printing they do. Employees then cut out unnecessary printing so that they won't have to try to justify why they printed so much. Less printing being done month after month will save your business a significant amount in both power and printing supplies.

Printer Repairs

Part of your printer fleet management services are the maintenance sessions to keep the printers in good condition. These maintenance visits are used to check on the various parts that keep the printers going and to fix any small problems that come up in the machinery. This prevents those little problems from becoming large problems that would require expensive repairs or even a replacement of the printer. And because the maintenance appointments are part of these services, you won't pay the same price charged when non-management clients need a one-time appointment.

If your business is ready for printer fleet management to make your fleet leaner and more effective, contact us today to get started with these services.