Although document management solutions like DocuWare are designed to help you manage data in the digital world, they don't turn a blind eye to the real world. Here's how a clean desk policy helps you get even more from your DocuWare investment!

DocuWare Meets a Clean Desk Policy

DocuWare is document management software and a powerful workflow solution. Although it's a digital tool, it has a lot of influence over the physical elements of your document environment, too.

Take, for example, a clean desk policy. When a clean desk policy meets DocuWare, the benefits are really "the best of both worlds." Here's a closer look:

What is a clean desk policy?

These policies are exactly what they sound like: A simple but important rule stating that employees must clean off their desks before they leave for the day. That means documents, file folders, USB drives, and other sources of potentially sensitive data are never left unattended.

How does a clean desk policy support DocuWare?

A clean desk policy helps support DocuWare on two fronts: organization and security.

• Organization: As a workflow solution, DocuWare is all about keeping your data where it belongs. A clean desk policy ensures that everything is regularly returned to its proper place, which means good organization becomes a habit (and documents don't get lost along the way).
• Security: Physical files can easily walk away in the wrong hands. With a clean desk policy, your employees help prevent this by making sure they don't forget anything at the end of the day.

Can a clean desk policy be digital, too?

Although a clean desk policy usually applies to the physical world, there's no reason you can't adapt it to the digital world. DocuWare can help organize and structure online workspaces, which means employees won't have to leave documents open or tabs unattended; instead, they'll be able to close everything down at the end of the day without fear of losing their work.

Conclusion

DocuWare and a clean desk policy make an unexpectedly powerful combination. While their connection may not seem obvious at first, it's clear that these two tools can help improve organization, security, and more--especially if you think outside the box.

Want to learn more about DocuWare and other complementary solutions like a clean desk policy? Contact us today!