Document archiving is a critical task for businesses of all shapes and sizes--one that doesn't easily lend itself to security solutions. Here's how to rethink your archiving approach with DocuWare.

DocuWare: Challenges and Solutions

DocuWare isn't just about document management. It's also an intuitive workflow solution helping you streamline, strengthen, and automate the tasks that create those documents in the first place. Naturally, this means DocuWare is a great fit for archiving.

Here's how it solves common challenges in the process:

Challenge: Access Control

Because archived documents aren't necessary for most day-to-day activities, it's not as important for everyone to have access to them. What *is* important is making sure that the right people do have access--and that can quickly become a challenge if you don't have the right setup or organization for your archives.

Solution: With DocuWare, it's easy to create rules for access control. You'll be able to see who can reach which files, when those files are accessed, what's done or changed, what happened as a result, and more. You can also better organize your documents based on security and sensitivity levels.

Challenge: Auditing

Archives are often a vital part of audits, but that's not to say they're an *easy* part. If you haven't spent time organizing and structuring your storage, you could have trouble finding what you need, verifying data, and completing certain parts of your audit.

Solution: DocuWare helps with version management, dated file storage, change logging, and more. That means you'll have a document's entire history *and* know right where to find it when an audit rolls around.

Challenge: Redundancy

You likely need to have multiple copies of your data for backup, security, and compliance reasons; however, the last thing you want to do is have people working on all of those various copies. You need to make one "current" and keep the others stored (and updated) accurately.

Solution: The DocuWare platform makes it easy to do redundancy the right way. You'll have the visibility and control you need to make, store, and secure copies and update them when necessary without creating multiple in-progress versions of every file.

Conclusion

If document archiving is a headache in your business, you can count on DocuWare as a simple, powerful solution. From access control and security to redundancy and auditing, this document management solution just might be your new best friend.

Want to learn more? Contact us today to see DocuWare in action!