The security of all data in an office is in more danger than ever before. The many ways that hackers have created to steal data from businesses have made the subject of data security an important and complicated one. One of the ways that some companies are protecting their data is to use printer fleet management services to keep data private and eliminate some of the danger zones for their data.

The Printer Tray

One of the most helpful parts of printer fleet management when it comes to data security is the functions that allow the printer to be remotely started and to have the printed pages kept within the machine when needed. In a normal print project, an employee will send a document to a printer. He then waits for it to be printed, engaging in other tasks until it feels like time to go and get the pages. During that time, the pages are sitting in the tray, visible to anyone in the office who wants to take a look at them. However, keeping them locked inside the printer until they are taken is a great way to keep them safer.

Old Printers

Part of printer fleet management is also to get rid of older printers when there are better printers in the office that could be used. Older models of printers don't have the same security features as newer ones, and they generally cost more to run because they are not as energy-efficient. Weeding those machines out is a great way to add data security as well as to lower operating costs for the fleet.

Monitoring Printing

If your company's printing costs are high. you may be paying for a lot of unnecessary printing. This is common since there is little oversight of who is printing documents and how often they are doing it. Print monitoring allows you to see who is printing from your printer fleet and how often they are doing so. This closer monitoring encourages workers to stop unnecessary printing and to consider what they really do need to print.

If you are interested in your printer fleet keeping data safer and being less expensive to run, contact us today to find out more about our printer fleet management services.