Although printer fleet management might sound like a solution that's all about printing, it turns out there's more to this story. Let's find out what fleet management can do for your IT budget!

What Is Printer Fleet Management?

Before you can fully appreciate how printer fleet management protects IT budgets, you need to know what this solution really brings to the table.

Printer fleet management is part of managed print services. That means the whole approach begins with a print assessment, which is where you and your provider work together to learn more about your environment. You'll look at details like the makes and models of your machines, the specific settings you use, the physical positioning of each device, the number of times you print per day, and more.

Once the assessment is complete, it's time for the magic to begin. Managed print helps improve your print habits and choose more cost-effective approaches; meanwhile, printer fleet management handles the machines themselves, giving you the guidance you need to consolidate, upgrade, or restructure as necessary.

Saving Money With Printer Fleet Management

So, how does printer fleet management protect your IT budget? Here's a closer look:

Consolidating Redundant Machines

Let's say you need to print, fax, copy, and scan in your print environment. You could have four separate machines, each of which does one job--or you could have one multifunction device that does everything. Printer fleet management helps you find these consolidation solutions so you spend less on maintenance, energy, and consumables.

Optimizing Printer Settings

Printer settings help keep you on the right track. With printer fleet management, you can optimize these settings to reduce costs without cutting corners. For example, you could make double-sided printing your default because this fits most print jobs anyway--and in the process, you save money on ink, toner, and paper.

Budgeting for Upgrades

Upgrades are sometimes necessary, but they shouldn't have to break the bank. Printer fleet management gives you the insight you need to determine when and why an upgrade is necessary, which device should be added to your fleet, and how to budget appropriately.

In conclusion, printer fleet management isn't just about printing--it's about protecting budgets, too.

Ready to see what printer fleet management can do for your IT costs? Contact us today!